Why GrantsNow?

Centralised and searchable database of grants opportunities available from various sources such as UKRI Councils (UK)

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Opportunity Scanner Module

Ability to do full economic costings (fEC), multiple cost options, recalculation of proposals and regeneration of costs

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Full end-to-end Pre-awards Management

Managing grants effectively involves robust post-award reporting to ensure compliance, transparency, and accountability for each project.

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Post-Awards

Streamline tasks with custom forms, automated approvals, collaboration tools. Centralise risk, compliance, governance, and documentation management.

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Ethics and Due Diligence, Workflow & Approvals

Unlike some solutions, GrantsNow comes completely integrated with HR, payroll, and finance systems

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Seamless Systems Integration

Get proposal reports, KPIs, status of proposals, and set preferences according to your Research topics and interests.

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Intelligent Configurable Dashboard 

Flexibility required to adapt approval routing process to multiple groups, and configurable alerts for outstanding items

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End-to-end Approval Workflow

Grant Funding Management solution built on the Oracle Cloud PaaS, covering the entire Grants Administration project journey, including the following features.

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Software for K12 Schools

Opportunity Scanner Module

Centralised and searchable database of grants opportunities available from various sources such as UKRI Councils (UK)

Full Economic Costings & Proposals

Ability to do full economic costings (fEC), multiple cost options, recalculation of proposals and regeneration of costs

End-to-end Approval Workflow

Flexibility required to adapt approval routing process to multiple groups, and configurable alerts for outstanding items

Ethics: Workflow & Approvals

Embedded online forms & questions which can be created by you, automated approval workflows and collaboration tools.

Seamless Systems Integration

Unlike some solutions, GrantsNow comes completely integrated with HR, payroll, and finance systems

Intelligent Configurable Dashboard 

Get proposal reports, KPIs, status of proposals, and set preferences according to your Research topics and interests.

Due Diligence

Manage all risk and compliance tasks in one place. Includes Project Governance, Funder requirements, Project & compliance documents, plus approval checklist.

Contracts Module 

Our Contracts module is designed to streamline and automate the entire lifecycle of contracts, from creation and negotiation to execution and renewal.

Opportunity Scanner Module

We offer a centralised and searchable database of grants opportunities available from various sources such as UKRI Councils (UK), Horizon (EU), Grants.gov (US) and other National and international sponsors. Here is an overview of the key functionality: 

  • Database Compilation: Via automation, we gather daily updates and information on grants from multiple sources and compile them into a single database.  
  • Search and Filtering: Users can search for grants based on specific criteria such as opportunity tittle, funding amount, geographical location, funding organisation, project type, and application deadlines. Advanced search options and filtering features help narrow down the results to match the user’s specific needs.  
  • Grant Details: We provide comprehensive information about each grant, including its purpose, eligibility requirements application requirements, deadlines, and contact details. Some portals may also offer additional resources, guidelines, and tips to help applicants navigate the grant application process. 
  • Notifications and Updates: Users can set up personalised alerts or notifications to receive updates about new grant opportunities that align with their interests and criteria. These notifications can be delivered via email, RSS feeds, or other preferred communication channels. 
  • User Profiles: Users to create personalised profiles where they can save their search preferences, bookmark grants of interest, and track their applications’ progress. This feature enables users to manage their grant-seeking activities efficiently.  
  • Links to Application Portals: We provide direct links to the official application portals or websites of the funding organisations. Users can access the detailed application guidelines and submit their proposals through these links.  
  • Application Interest and Sharing: User can Share opportunities to their peer and show interest by Application of Interest Process where the user can fill all the details for eg why they want to do the project or their subject matter expertise, so the institution can decide whether to proceed with proposal or not. 

Full end-to-end Pre-awards Management

Aligns with TRAC guidelines for fEC and can forecast multiple options including inflation and incremental costs.

  • Calculate both staff and non-staff costs associated with a proposal with ease
  • Prevent double-keying of information such as salary details through integration with HR and Finance systems
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Post-Awards Management

Managing grants effectively involves robust post-award reporting to ensure compliance, transparency, and accountability for each project.

  • Simple Tracking of Award Project Expenditure
  • Communicating progress and outcomes by project for stakeholders, funders, and partners.
  • Identify project risks that could impact grant objectives.
  • Maintain accurate records of all project-related activities, transactions, and communications.
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Ethics & Due Diligence

According to research, most pre-awards solutions do not provide a comprehensive ethics module as a core feature. The Ethics module needs to be flexible to cater for future changes or updates of ethic requirements.

  • Our Dynamic fields & forms allow our clients to generate their own customisable forms from scratch and map them to predefined processes or adapt these to suit your institution’s processes and terminology.  
  • User defined fields is configured for the institution as per their Ethical requirements, which lead into determining which ethical Sections and Questions are applicable for any project. The user will have to respond all the mandatory questions which is easily configured in different types of responses which can include Text box, Radio Buttons, Checkbox, or dependent Fields with options.
  • These ethical responses can be submitted for review and approval. Once approved the form can be attached to single or multiple projects. 
  • The institution can also assign risk points for each question that can determine the Risk level of the proposal if it is a high risk, medium risk, or minimal risk Proposal 

Seamless integrations with ERP and Post-award Management

Offers users a unified look and feel with Oracle Cloud ERP enabling faster adoption.

  • Pre-built plug and play integrations reduces implementation time
  • Full integration with other third-party systems on your behalf
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Intelligent, configurable dashboard

Get proposal statistics, status of proposals, and an overview of all the relevant details in a single place.

  • Set user/institution defined features and user profile information which can be used for changing roles or signing out from the application
  • Configure quick actions based on your needs
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Complete Self-Configuration according to the requirements of your Institutions

Admin console to configure everything from rates used to calculate costs, to defining drop-down lists included in proposal creation.

  • Configure costing related dependencies – institutional rates, staff and non-staff related cost, cost and funding categories, indirect cost, and FX conversions
  • Proposal configuration includes approval/workflow setup, ethical questionnaires, and proposal status history
  • Role-based access enables admin users to use the admin console with screens for setup and configuration
  • TRAC related changes can be easily configured by the institution, a functionality not seen in other applications
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Contracts Module

Our Contracts module is designed to streamline and automate the entire lifecycle of contracts, from creation and negotiation to execution and renewal. It serves as a platform for Institutions to store, track, and manage their contracts efficiently. GrantsNow will reduce manual effort, enhance collaboration, improve contract visibility, mitigate risks, ensure compliance, and optimise your contract management processes. 

Here are some of our key functionalities and features:

  • Contract Creation: Users can generate contracts using customisable templates or by importing existing contracts. System will automatically pick all the data from the application and create a contract for user 
  • Collaboration and Negotiation: Enables multiple stakeholders to collaborate on a contract. They can review, comment ensuring seamless negotiation processes. 
  • Version Control: Maintains a version history of contracts, tracking all new versions made throughout the negotiation process. This ensures transparency and allows users to revert to previous versions if needed. 
  • Contract Tracking and Reminders: Offers tools to monitor contract status, key dates, and pending actions, such as deadline date or awaiting approval. It sends automated alerts and reminders to ensure that important actions are taken on time. 
  • Approval Workflows: Includes customisable approval workflows to streamline the review and approval process. This ensures that contracts follow the appropriate authorisation steps before execution. 
  • Contract Execution and E-signatures: DocuSign or any other third-party digital signature application , allowing parties to sign contracts digitally. This eliminates the need for printing, scanning, and physical transportation of documents.  
  • Contract Analytics and Reporting: Analytics and reporting features to gain insights into contract performance, compliance, and risk management. It can generate reports on contract status, financials, and key metrics. 
  • Compliance and Security: Security measures to protect sensitive contract data, such as access controls, encryption, and audit trails. It may also provide compliance features to ensure adherence to regulatory requirements or internal policies. 

Ready to see more?

To understand the unique features of GrantsNow and how it can empower your institute’s pre-award process, get in touch with us for a free demo!

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